Position: Finance – Head of Department
Reporting to Chief Executive Officer

Magic Bus is a 9-year old not-for-profit organization based in Mumbai working through the medium of sport and experiential learning to improve the personal and social skills of at risk children and youth. The organization is at an exciting stage in its growth and is exploring opportunities in partnership with UNICEF to scale its programme across India. The organization, which has over 100 employees is also registered in the UK for fundraising and awareness building purposes and has started raising funds in Dubai.

Magic Bus is looking for a dynamic, hard working Head of Finance to be responsible for the Magic Bus to provide financial, administrative and governance leadership. He or she will head the Finance team and work closely with the senior executive to mange the finances and administration of the organization.

The candidate should have accounting experience and take the accounts from a trial balance level produce an Income statement/Balance sheet. He /she will have sound accounting knowledge and can prepare meaningful/timely /accurate management information such as cash flow projections, prepare budgets and provide budget/actual comparisons. He or she will be capable of developing office policies and procedures. Whilst a trained Chartered Accountant is not necessary you will need a minimum of 10 years experience.

Responsibilities

Financial Management & Reporting

• Understanding the financial needs of the organisation and working with the management (Programme & Administration) team to draw a realistic budget based on the cost centres.
• Ensuring that the budgets are in line with the organizational strategy and plans
• Reviewing the budget to fine tune the future projections
• Funds Planning and Management
• Preparing a funding plan that spells out the sources of funds and the timelines for fundraising
• Tracking the funding status (Actual vs Planned)
• Ensuring that the funding is in line with the organizational strategy
• Cash Planning and Management
• Projecting the cash out flows and preparing an investment and liquidity plan accordingly
• Liaising with the banks and supervising the account activities
• Monitoring and Controlling Cost
• Tracking the expenses of all the cost centres, highlighting the cost over runs and suggesting cost control measures based on the analysis

Creating and Implementing Accounting Systems and Processes.

• Accounting processes will ensure allocation of funds and expenses to the appropriate cost centres
• Accounting system will enable cost centre wise tracking and reporting of income (funding) and expenses on a periodic basis
• Accounting system will also enable review of budget and will ensure more efficient budgeting
• Financial Reporting
• Financial reporting to the CEO and to the Board (India and International)
• Ensure flow of information on budget and expenses to the Directors and the Managers for better financial planning and control at the department level
• Provide inputs on financials for all the funding proposals and reporting to the funding partners
• Other responsibilities
• Assist CEO in financial and strategic planning and preparation of annual budget
• Manage the Finance Officer at the Magic Bus Centre

Corporate Governance Issues

• Creating and implementing policies
• Liaise with CA and lawyers to ensure the company complies to all the corporate governance issues
• Liaise with Company Secretary to ensure all the documentation for compliance

Office Infrastructure Coordination/ General Administration

• Maintain Office Systems and Infrastructure
• Responsible for relationship with Landlord, Electricity, water, society, Internet provider, IT maintenance
• Contractors – carpenter, repairs
• Office maintenance and development
• Order and budget for office supplies and kitchen supplies
• Maintain inventory of all equipment both in office and on grounds